Client

Upadrasta Dairy is a fast-growing dairy company engaged in the procurement, processing, packaging, and distribution of premium dairy products. The company manages a large network of customers and suppliers while handling significant inventory of raw materials, packaging materials, and finished goods.

As the business expanded, the management required complete visibility into operational and financial performance to support informed decision-making and sustainable growth.

Business Challenge

The owner faced several challenges in obtaining timely and accurate business information:

• No real-time visibility into Sales as on Date.
• Difficulty knowing the Profit as on Date.
• Manual tracking of Debtors and customer outstanding.
• Limited visibility into Creditors and supplier payable position.
• Lack of real-time Stock and Inventory visibility.
• Time-consuming preparation of management reports and MIS.
• Dependence on spreadsheets and manual reconciliations.
• Delayed decision-making due to non-availability of business information in one place.
• The management’s primary requirement was to have a single system providing real-time visibility into the entire business.

Toyaja Solution

Toyaja implemented ToyajaERP, an integrated cloud-based ERP solution that provided complete operational and financial visibility.

Sales Dashboard

• Real-time Sales as on Date.
• Customer-wise and product-wise sales analytics.
• Daily and monthly sales trends.

Profitability Dashboard

• Profit as on Date visibility.
• Revenue and expense monitoring.
• Business performance analytics.

Debtors Management

• Customer outstanding reports.
• Receivable ageing analysis.
• Collection tracking and follow-up reports.

Creditors Management

• Supplier outstanding reports.
• Payable ageing and payment tracking.
• Vendor-wise liability monitoring.

Stock & Inventory Management

• Real-time stock visibility and valuation.
• Inventory movement and stock ageing reports.
• Category-wise inventory monitoring.
• Inventory reconciliation and tracking.

Management Information System (MIS)

• Centralized business dashboard.
• Anywhere, anytime access to business information.
• Real-time reports and analytics for management decision-making.

Outcome

• 100% real-time visibility into Sales as on Date.
• Instant access to Profit as on Date and business performance.
• Complete visibility into Debtors and Creditors outstanding.
• Real-time tracking of Stock and Inventory across the business.
• 50% reduction in manual reporting and reconciliation effort.
• Faster and more informed business decisions.
• Improved working capital management through better receivable and payable control.
• Enhanced inventory control and operational efficiency.

Business Impact

By implementing ToyajaERP, Upadrasta Dairy transformed its operations into a data-driven and highly visible enterprise. The management now has complete visibility into Sales, Profitability, Debtors, Creditors, and Inventory as on Date, enabling faster decision-making, better financial control, and improved operational efficiency through a single integrated platform.